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« 2006 Media Coverage for Calahan Solutions, Inc. | Main | Free Teleseminar - On a Clear Day, I Can See The Top of My Desk »

BLOOMINGTON, IL – February 10, 2007 - Information is Power . . . if you can find it when you needit.  In spite of the promise of the “paperless office,” studies predict there will be 50% more paper in offices by the end of 2007 than there was in 1995. Only 10% of the people in a recent survey by University of Washington School of Information were happy with the way they handled electronic information.  Local Productivity consultant Stephanie L. H. Calahan - President / CEO of Calahan Solutions, Inc. has recently completed training and certification as a Paper Tiger Authorized Consultant™ with the Paper Tiger Productivity Institute.

News Release
FOR IMMEDIATE RELEASE

Contact:
Stephanie L. H. Calahan
A: 8 Shoreline Court, Bloomington IL 61704
T: 309.825.7833 (days & evenings)
F: 309.422.7665
E: questions@calahansolutions.com

Five Simple Techniques for Surviving Information Overload

Local Productivity Consultant Completes Certification Training

BLOOMINGTON, IL – February 10, 2007 - Information is Power . . . if you can find it when you needit.  In spite of the promise of the “paperless office,” studies predict there will be 50% more paper in offices by the end of 2007 than there was in 1995. Only 10% of the people in a recent survey by University of Washington School of Information were happy with the way they handled electronic information. Research shows the average worker spends 150 hours per year looking for misplaced information, but 80% of what we keep we never use.

Barbara Hemphill, author of Kiplinger’s Taming the Paper Tiger at Work, says, “One of biggest stumbling blocks to increased productivity and decreased stress is information clutter.”  Hemphill has been an organization/productivity consultant since the early 1970s and is a leader in the field.  She founded the Paper Tiget Productivity Institute to provide development opportunites for professionals to deliver consulting on Monticello's software "The Paper Tiger," as well as paper management.

Barbara Hemphill and Stephanie L. H. CalahanLocal Productivity consultant Stephanie L. H. Calahan - President / CEO of Calahan Solutions, Inc. has recently completed training and certification as a Paper Tiger Authorized Consultant™ with the Paper Tiger Productivity Institute. "I work with business owners and busy executives and frequently their #1 concern is management of paper and information.  This training and certification allows me to have more tools to provide service to my clients."

If you’ve tried to organize your desk in the past, but it didn’t last, consider these tips from Hemphill and Calahan to eliminate clutter, reduce stress, and increase results:

  • Clutter is Postponed Decisions®! Implement The FAT System™.
    1. File it in a reference file or electronic folder in case you need it later.
    2. Act on it immediately or in the near future.
    3. Toss, recycle, or shred it.
  • Take everything off your desk except what you must do.
    Today’s mail is tomorrow’s pile. Create a new system to eliminate future messes – then you can deal with the past.
  • Get The Magic 6™ tools for your desk to implement your decisions and eliminate unnecessary paper.
    1. Wastebasket/recycle bin/shredder
    2. Contact management system - Rolodex or electronic database for contact information
    3. Calendar/electronic planner for appointments
    4. File drawer or box for Action Files – things to do
    5. File drawers or boxes for Reference Files – papers you want to keep
    6. Sorting trays on your desk for In, Out, and File.
  • Organize your Action Files to prioritize your work and manage your time.
    Categorize them by date (a “tickler file"), by category of action (“Date Entry"), or by project name.
  • Create an Index for your Reference Files.
    A filing software program, such as The Paper Tiger, creates a file index, prints labels, and allows you to cross reference files. You can also do a “Google type" search for the paper files as well as electronic files in your own office.

Calahan Solutions, Inc. (www.calahansolutions.com) is a premier professional organizing and productivity consulting firm, serving a national and local clientele in corporate settings, home-based businesses, and residential environments.  Calahan Solutions, Inc. is a member of NAPO (National Association of Professional Organizers), NSGCD (the National Study Group on Chronic Disorganization), NAWBO (National Association of Women Business Owners), the McLean County Chamber of Commerce and the BBB (Better Business Bureau.)

You Won't Have to Do it Our Way, Because We Help You Find YOUR Way! ™

Visit www.calahansolutions.com for free tips, free organizing reports, downloads, organizing products and service offerings.

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For more information:
Contact: Stephanie L. H. Calahan
T: 309.825.7833 (day/evening)
A:  8 Shoreline Court, Bloomington IL 61704
E: questions@calahansolutions.com
W: http://www.calahansolutions.com